Employer Reimbursement Procedures

A student receiving employer reimbursement upon completion of a term will follow the guidelines below:

  1. For the first term the student takes out a loan or pays out-of-pocket.
  2. Upon completion of the term, the student will notify the accounts receivable representative of the type of statement/receipt required by the employer.
  3. Once the student receives the reimbursement, he or she will use that payment to pay for the second term.
  4. Repeat steps 2 and 3 for the third and fourth terms, and fifth term, if applicable.
  5. Once the student receives reimbursement for the final term, he or she can use that payment to pay off the loan that was taken out for the first term if needed. The school policy states that the student is allowed 45 days from the date of completion of the term to apply the reimbursement to the next term. If that time expires and payment has not been received, the student will then be required to take out a loan to pay for the current term.

Issuing of Residual Checks

Any credit balance less than $5 will not be issued as a residual check. Instead, that balance will remain on the student’s account to be applied to the next semester (term). Any residual check will be issued within 14 days of the occurrence of the credit balance on a student’s account. The credit balance is created when the financial aid has covered the semester charges and extra funds are remaining on the student’s account.